Privacy Policy

Effective Date: September 1,2025
At Conference Exposure, we value your privacy and are committed
to protecting your personal information. This Privacy Policy explains
how we collect, use, and safeguard the data you provide when
registering, applying, or engaging with our services.

1. Information We Collect
When you create an account or use our services, we may collect:
●​ Personal Information: Name, date of birth, nationality, contact details (email, phone, address).
●​ Academic/Professional Information: Education background, resume/CV, institution details, career interests.
●​ Travel Information: Passport details, visa documents, itinerary, and related information (if applicable).
●​ Payment Information: Billing details, transaction records, and payment history (processed securely via third-party providers).
●​ Technical Information: IP address, browser type, device information, and usage activity for website improvement.

2. How We Use Your Information
 We use your information to:
●​ Create and manage your user account.
●​ Process conference applications and registrations.
●​ Provide coaching, mentorship, and training services.
●​ Assist with travel and visa guidance.
●​ Send important updates, notifications, and program information.
●​ Improve our website functionality and user experience.
●​ Comply with legal obligations and regulatory requirements.

3. Sharing of Information
We respect your privacy and will never sell your data. However, we
may share your information with:
●​ Conference Organizers: To process applications or event participation.
●​ Travel/Logistics Partners: For flight, accommodation, and visa support (with your consent).
●​ Service Providers: IT, payment processors, and communication platforms to deliver our services.
●​ Legal Authorities: If required to comply with law, regulation, or court order.
 

4. Data Protection and Security
●​ We implement strong security measures (encryption, firewalls, access controls) to protect your information.
●​ While we take all reasonable steps, we cannot guarantee 100% security due to the nature of online services.
●​ You are responsible for safeguarding your login credentials.
 

5. Data Retention
●​ We retain personal data only as long as necessary to provide services, comply with laws, and fulfill program obligations.
●​ Users may request deletion of their data at any time (subject to legal or contractual requirements).
 

6. Cookies and Tracking
●​ Our website may use cookies and tracking technologies to enhance user experience, analyze traffic, and personalize services.
●​ You can adjust cookie preferences in your browser settings.
 

7. Your Rights
Depending on your location, you may have the right to:
●Access the personal data we hold about you.
●Request corrections or updates to your information.
●Request deletion of your account and personal data.
●Withdraw consent for certain processing activities.
●File a complaint with your local data protection authority.
●To exercise your rights, contact us at info@conferenceexposure.org.

8. Third-Party Links
Our website may include links to external sites. We are not responsible for the privacy practices or content of third-party websites.

9. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in our services or legal requirements. Updates will be posted with a revised effective date.